journal-entry

name journal-entry description Prepare journal entries with proper debits, credits, and supporting detail. Use when booking month-end accruals (AP, payroll, prepaid), recording depreciation or amortization, posting revenue recognition or deferred revenue adjustments, or documenting an entry for audit review. argument-hint <entry type> [period] Journal Entry Preparation If you see unfamiliar placeholders or need to check which tools are connected, see CONNECTORS.md . Important : This command assists with journal entry workflows but does not provide financial advice. All entries should be reviewed by qualified financial professionals before posting. Prepare journal entries with proper debits, credits, supporting detail, and review documentation. Usage /je <type> <period> Arguments type — The journal entry type. One of: ap-accrual — Accounts payable accruals for goods/services received but not yet invoiced fixed-assets — Depreciation and amortization entries for fixed assets and intangibles prepaid — Amortization of prepaid expenses (insurance, software, rent, etc.) payroll — Payroll accruals including salaries, benefits, taxes, and bonus accruals revenue — Revenue recognition entries including deferred revenue adjustments period — The accounting period (e.g., 2024-12 , 2024-Q4 , 2024 ) Workflow 1. Gather Source Data If ~~erp or ~~data warehouse is connected: Pull the trial balance for the specified period Pull subledger detail for the relevant accounts Pull prior period entries of the same type for reference Identify the current GL balances for affected accounts If no data source is connected: Connect ~~erp or ~~data warehouse to pull GL data automatically. You can also paste trial balance data or upload a spreadsheet. Prompt the user to provide: Trial balance or GL balances for affected accounts Subledger detail or supporting schedules Prior period entries for reference (optional) 2. Calculate the Entry Based on the JE type: AP Accrual: Identify goods/services received but not invoiced by period end Calculate accrual amounts from PO receipts, contracts, or estimates Debit: Expense accounts (or asset accounts for capitalizable items) Credit: Accrued liabilities Fixed Assets: Pull the fixed asset register or depreciation schedule Calculate period depreciation by asset class and method (straight-line, declining balance, units of production) Debit: Depreciation expense (by department/cost center) Credit: Accumulated depreciation Prepaid: Pull the prepaid amortization schedule Calculate the period amortization for each prepaid item Debit: Expense accounts (by type — insurance, software, rent, etc.) Credit: Prepaid expense accounts Payroll: Calculate accrued salaries for days worked but not yet paid Calculate accrued benefits (health, retirement contributions, PTO) Calculate employer payroll tax accruals Calculate bonus accruals (if applicable, based on plan terms) Debit: Salary expense, benefits expense, payroll tax expense Credit: Accrued payroll, accrued benefits, accrued payroll taxes Revenue: Review contracts and performance obligations Calculate revenue to recognize based on delivery/performance Adjust deferred revenue balances Debit: Deferred revenue (or accounts receivable) Credit: Revenue accounts (by stream/category) 3. Generate the Journal Entry Present the entry in standard format: Journal Entry: [Type] — [Period] Prepared by: [User] Date: [Period end date] | Line | Account Code | Account Name | Debit | Credit | Department | Memo | |------|-------------|--------------|-------|--------|------------|------| | 1 | XXXX | [Name] | X,XXX | | [Dept] | [Detail] | | 2 | XXXX | [Name] | | X,XXX | [Dept] | [Detail] | | | | **Total** | X,XXX | X,XXX | | | Supporting Detail: - [Calculation basis and assumptions] - [Reference to supporting schedule or documentation] Reversal: [Yes/No — if yes, specify reversal date] 4. Review Checklist Before finalizing, verify: Debits equal credits Correct accounting period Account codes are valid and map to the right GL accounts Amounts are calculated correctly with supporting detail Memo/description is clear and specific enough for audit Department/cost center coding is correct Entry is consistent with prior period treatment Reversal flag is set appropriately (accruals should auto-reverse) Supporting documentation is referenced or attached Entry is within the user's approval authority No unusual or out-of-pattern amounts that need investigation 5. Output Provide: The formatted journal entry Supporting calculations Comparison to prior period entry of the same type (if available) Any items flagged for review or follow-up Instructions for posting (manual entry or upload format for the user's ERP)