capacity-plan

name capacity-plan description Plan resource capacity — workload analysis and utilization forecasting. Use when heading into quarterly planning, the team feels overallocated and you need the numbers, deciding whether to hire or deprioritize, or stress-testing whether upcoming projects fit the people you have. argument-hint <team or project scope> /capacity-plan If you see unfamiliar placeholders or need to check which tools are connected, see CONNECTORS.md . Analyze team capacity and plan resource allocation. Usage /capacity-plan $ARGUMENTS What I Need From You Team size and roles : Who do you have? Current workload : What are they working on? (Upload from project tracker or describe) Upcoming work : What's coming next quarter? Constraints : Budget, hiring timeline, skill requirements Planning Dimensions People Available headcount and skills Current allocation and utilization Planned hires and timeline Contractor and vendor capacity Budget Operating budget by category Project-specific budgets Variance tracking Forecast vs. actual Time Project timelines and dependencies Critical path analysis Buffer and contingency planning Deadline management Utilization Targets Role Type Target Utilization Notes IC / Specialist 75-80% Leave room for reactive work and growth Manager 60-70% Management overhead, meetings, 1:1s On-call / Support 50-60% Interrupt-driven work is unpredictable Common Pitfalls Planning to 100% utilization (no buffer for surprises) Ignoring meeting load and context-switching costs Not accounting for vacation, holidays, and sick time Treating all hours as equal (creative work ≠ admin work) Output ## Capacity Plan: [Team/Project] **Period:** [Date range] | **Team Size:** [X] ### Current Utilization | Person/Role | Capacity | Allocated | Available | Utilization | |-------------|----------|-----------|-----------|-------------| | [Name/Role] | [hrs/wk] | [hrs/wk] | [hrs/wk] | [X]% | ### Capacity Summary - **Total capacity** : [X] hours/week - **Currently allocated** : [X] hours/week ([X]%) - **Available** : [X] hours/week ([X]%) - **Overallocated** : [X people above 100%] ### Upcoming Demand | Project/Initiative | Start | End | Resources Needed | Gap | |--------------------|-------|-----|-----------------|-----| | [Project] | [Date] | [Date] | [X FTEs] | [Covered/Gap] | ### Bottlenecks - [Skill or role that's oversubscribed] - [Time period with a crunch] ### Recommendations 1. [Hire / Contract / Reprioritize / Delay] 2. [Specific action] ### Scenarios | Scenario | Outcome | |----------|---------| | Do nothing | [What happens] | | Hire [X] | [What changes] | | Deprioritize [Y] | [What frees up] | If Connectors Available If ~~project tracker is connected: Pull current workload and ticket assignments automatically Show upcoming sprint or quarter commitments per person If ~~calendar is connected: Factor in PTO, holidays, and recurring meeting load Calculate actual available hours per person Tips Include all work — BAU, projects, support, meetings. People aren't 100% available for project work. Plan for buffer — Target 80% utilization. 100% means no room for surprises. Update regularly — Capacity plans go stale fast. Review monthly.